Organize SharePoint Content on Remote Storage

With all and sundry blowing the trumpet of externalizing the BLOBs, I decided to explore one of the most important consideration for the SharePoint administrators – the management aspects of the externalized BLOBs. And as expected, StorageEdge didn’t disappoint me at all, rather it clearly stood out in its coverage of even the minute features which others found trivial. Let us go straight into some of its important features regarding management of BLOBs on remote storage.

Files and Folder Structure on Remote Storage

With StorageEdge, you can have the same folder structure on remote storage that you have in SharePoint. You can use auto generate folder and set a limit on the number of files per folder. Similarly, you can use same file names on remote storage as you have in SharePoint. This makes searching of the content easy and an experience which exactly matches to that of a local storage.

Figure 1: Files and Folders Management in StorageEdge on Remote Storage

You can identify whether the BLOBs are to be externalized in folders or not. It will help you to define the file name and the folder structure for your content. You can keep the data in the same file structure as in SharePoint. The options available are:

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  • “Do not create folders” externalizes the data in a flat structure; no folder hierarchy is defined.
  • “Use SharePoint folder names” externalizes the data in the same hierarchy as on SharePoint.
  • “Auto generate folders” auto-generates the folder/(s) with date time stamp.

“Use SharePoint file names” keeps the file name same as it was on SharePoint.

Encryption of Content

The BLOBs are encrypted and written to any external media such as cloud storage subsequently. StorageEdge supports encryption on a storage profile thus providing first layer of security to the externalized BLOBs. It supports DES-64bit or AES-128bit encryption. 

Figure 2: Encryption Settings in StorageEdge

File Shredding: StorageEdge has a fool-proof file shredding mechanism coming into play when the BLOB is permanently deleted from SharePoint. It ensures that all permanently deleted content is irrecoverable using any third-party tools. 

Figure 3: Shredding in StorageEdge

Compression: StorageEdge provides for compression of BLOBs using GZip.

 

Figure 4: Compression in StorageEdge

Encrypted File Names: File names encryption becomes especially important when you move the content to a storage media which is out of your enterprise such as in the cloud. StorageEdge hides your actual filenames, if you choose to do so, to keep your content safe.

StorageEdge promises a dependable management of your externalized content on remote storage. It not only ensures substantial cost savings with respect to you storage infrastructure, but also relieves you of the concerns of managing large volumes of data, some of which may even lie out of your premises.

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