Organizing SharePoint Content on remote storage locations after externalization is an important part of a typical day’s job of a SharePoint administrator. With as diverse options as Cloud based storage making inroads in our daily lives, it is not an option but a necessity to have enough armor available to you as an administrator to address all the challenges that accompany this diversification of storage; yet being able to deliver on performance and scalability expectations. Management of blobs on remote storage is a key aspect of storage management landscape. So I decided to explore some of the tools available on the market from the perspective of blob management on remote storage. StorageEdge appeared as one of the most feature rich among the lot as far as blob management on remote storage goes. Moreover, it was interesting to note that some of the features that I considered to be essential for blob externalization in one of my earlier post (link to “Top 10 Must Have Features for Blob Externalization”) have elaborately been covered. Let me share some of the interesting finds regarding effective blob storage management on remote storage in StorageEdge.
Files and Folder Structure on Remote Storage
With StorageEdge, you can have the same folder structure on remote storage that you have in SharePoint. You can use auto generate folder and set a limit on the number of files per folder. Similarly, you can use same file names on remote storage as you have in SharePoint. This makes searching of the content easy and an experience which exactly matches to that of a local storage.
Figure 1: Files and Folders Management in StorageEdge on Remote Storage
You can identify whether the BLOBs are to be externalized in folders or not. It will help you to define the file name and the folder structure for your content. You can keep the data in the same file structure as in SharePoint. The options available are:
• “Do not create folders” externalizes the data in a flat structure; no folder hierarchy is defined.
• “Use SharePoint folder names” externalizes the data in the same hierarchy as on SharePoint.
• “Auto generate folders” auto-generates the folder/(s) with date time stamp.
“Use SharePoint file names” keeps the file name same as it was on SharePoint.
Encryption of Content
The BLOBs are encrypted and written to any external media such as cloud storage subsequently. StorageEdge supports encryption on a storage profile thus providing first layer of security to the externalized BLOBs. It supports DES-64bit or AES-128bit encryption.
StorageEdge has a fool-proof file shredding mechanism coming into play when the BLOB is permanently deleted from SharePoint. It ensures that all permanently deleted content is irrecoverable using any third-party tools.
StorageEdge provides for compression of BLOBs using GZip.
Encrypted File Names:
File names encryption becomes especially important when you move the content to a storage media which is out of your enterprise such as in the cloud. StorageEdge hides your actual filenames, if you choose to do so, to keep your content safe.
So, StorageEdge effectively relieves you of the concerns of managing large volumes of data, some of which may even lie out of your premises.